Therapy Management features
Built around real developmental centre and school workflows — with AI-assisted documentation and intelligent automation where it saves therapist time.
Looking for AI-assisted screening? Explore Assessments — packages live in the Assessment environment.
Built for developmental care disciplines
Speech, OT, ABA, behavioural programmes, special education, and early intervention — under one brand with Assessment pathways when a screen is needed.
Student Progress Tracking
Assign tasks across Speech, OT, Behavioral, and ABA domains with automatic mastery detection.
Track student progress across multiple therapy domains. Therapists log outcomes for each session, and Bodhana Care automatically flags when a student achieves mastery — configurable to 3, 4, or 5 consecutive wins.
Benefits
- •Track progress across Speech, OT, Behavioral & ABA domains
- •Configurable mastery threshold — flag wins after 3, 4, or 5 consecutive successes
- •Visual progress dashboards with real-time updates
- •Historical records for trend analysis
Arjun R.
Mastery threshold: 3 consecutive wins
Domain progress
Task Library
Your reusable catalogue of therapy skill goals — the playbook you assign to each child.
Task Library is the centre’s reusable catalogue of therapy skill goals. Admins (and therapists, where allowed) create tasks with name, category, difficulty, instructions, and a mastery rule (e.g. succeed independently in several sessions in a row). Tasks can be chained with prerequisites so skills build in order. Therapists then assign library tasks to a student; during sessions they record outcomes (independent / with help / not done). The system tracks progress and marks a task Mastered when the threshold is met, which feeds parent progress views, charts, and notifications. In short: Task Library = the playbook of skills; Student Tasks = that playbook applied to each child.
Benefits
- •Reusable skill goals with category, difficulty, and instructions
- •Mastery rules (e.g. consecutive independent successes)
- •Prerequisites so skills build in a clear order
- •Assign library tasks to students; log independent / with help / not done
- •Mastered status drives parent views, charts, and notifications
Task Library · playbook
Name recognition
Speech · Mastery 3 indep.
Requesting help
Speech · Mastery 4 indep.
Fine-motor grasp
OT · Mastery 3 indep.
Student tasks · Arjun R.
Name recognition
Last: Independent · 3/3
Requesting help
Last: With help · 1/4
Multi-Therapist Collaboration
Assign multiple therapists to each student, each handling a different therapy domain.
One student can work with multiple therapists, each specializing in a different domain. Every therapist sees only their assigned students and domains.
Benefits
- •Assign multiple therapists per student by domain
- •Domain-specific task and session management
- •Seamless handoff between therapists
- •Collaborative notes and progress sharing
Assigned therapists
Priya R.
Speech domain
Kiran M.
OT domain
Ananya S.
ABA domain
Shared notes · domain-scoped access
Session & Schedule Management
Schedule with room allocation and automatic conflict detection.
Never double-book a student, therapist, or room again. Bodhana Care automatically detects conflicts and prevents overlapping sessions.
Benefits
- •Conflict-free session scheduling
- •Room and therapist allocation
- •Automatic conflict detection before booking
- •Recurring session templates
Today · Speech & OT
1 conflict blockedArjun R.
Room 2
Meera K.
Room 1
Conflict
Room 2
Diya P.
Room 3
Parent Portal
Parents get visibility into sessions, schedules, and progress with instant notifications.
Parents receive real-time updates on their child's progress, session schedules, and milestones. Push notifications keep them engaged.
Benefits
- •Real-time progress visibility
- •Push notifications on milestones
- •Secure, read-only access
- •Session schedules and attendance records
Good morning
Arjun's Parent
Next session
Today, 10:30 · Speech
Dr. Priya
Session update
Yesterday · Completed
Practised 2-word combinations. Milestone photo available.
Push: mastery flaggedProgress Videos
Therapists upload video evidence stored securely with time-limited signed access.
Capture and store video evidence of therapy sessions securely. Parents and admins can access videos with time-limited signed links.
Benefits
- •Secure video storage with encryption
- •Time-limited signed access links
- •Parent access to session videos
- •Video evidence for outcome documentation
Speech session · 18 Jul
Uploaded by Priya R.
Analytics & Reports
Admin dashboard with center-wide analytics, per-student reports, and therapist workload stats.
Get actionable insights into center performance, student progress trends, therapist utilization, and outcome metrics.
Benefits
- •Center-wide performance dashboards
- •Per-student progress reports
- •Therapist workload analytics
- •Downloadable reports for stakeholders
142
Sessions
86%
Utilisation
48
Active
Sessions this week
Role-Based Access Control
Admin, Therapist, and Parent roles with scoped permissions and multi-tenant isolation.
Three role types (Admin, Therapist, Parent) with scoped access. Each center is completely isolated from others.
Benefits
- •Admin, Therapist, Parent role types
- •Granular permission controls
- •Complete multi-tenant data isolation
- •India-first care data posture (DPDPA-aware consent in screening)
Role-based access
Admin
Full centre · reports · billing
Therapist
Assigned students only
Parent
Own child · read-only
AI-Assisted Documentation & Insights
Intelligent mastery detection, AI-assisted session notes, progress pattern insights, and parent-ready summaries — therapists stay in clinical control.
Bodhana Care Therapy Management uses AI and smart automation to cut documentation time and surface what matters — without replacing therapist judgment or parent relationships.
Benefits
- •AI-assisted session documentation and progress entries
- •Intelligent mastery detection across therapy domains
- •Automatic scheduling conflict detection
- •Admin dashboards with outcome and utilisation trends
- •Parent portal with clear, milestone-based updates
Session note · Speech
Arjun initiated “want ball” independently 3×. Recommend home practice at snack time. Mastery threshold met for name recognition.
Parents stay in the loop — without the phone tag
Therapy Management gives families a calm window into progress. Assessments add a shareable psychologist-reviewed report when a screen is needed.
Secure parent portal
Parents see schedules, attendance, and progress for their child only — read-only, role-scoped access.
Progress videos
Therapists upload session evidence with time-limited signed links — clearer than “it went well” on a call.
Milestone notifications
Push updates when progress is logged or mastery is flagged — fewer “how was therapy?” interruptions.
Screening reports families can share
When Assessment is used, psychologist-reviewed PDFs travel to GP, school, or clinic with clear next steps.
How AI shows up in Therapy Management
Mastery flags, structured notes, and scheduling checks that reduce paperwork — your clinicians keep clinical judgment.
Therapy Management
AI reduces admin — therapists stay in charge
Intelligent mastery detection
Configurable thresholds across Speech, OT, Behavioral & ABA flag when a student hits mastery — without manual spreadsheet tracking.
AI-assisted documentation
Therapists spend less time on notes; the platform helps structure session outcomes and progress entries from real workflow data.
Conflict-free scheduling
Automatic checks across therapists, students, and rooms prevent double-bookings before they reach the front desk.
Progress pattern insights
Dashboards surface trends across students and therapists so admins see utilisation and outcomes — not just raw logs.
Parent-ready summaries
Progress and milestone updates reach parents in clear language — reducing “what happened in therapy today?” calls.
Questions centres ask about AI here
Therapy Management specifics — full AI FAQ also lives on the FAQ page.
Will AI write clinical notes without my therapists?›
No. Therapy Management can draft structure and suggestions from session workflow; therapists edit, correct, and own what goes on the record. Automation is for admin load — not unsupervised clinical narrative.
Does smart scheduling change how we assign therapists?›
You still assign domains and caseloads. The system checks collisions across therapists, students, and rooms so the front desk spends less time untangling double-bookings.
Can parents see everything therapists write?›
No. Parents see the portal view your centre publishes — schedule, attendance, and progress evidence you choose to share — not the full internal note trail.